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Head of Project Financial Architecture Review

Requisition ID:  13919
Region:  Europe (HQ)
Contract type:  Open-ended contract
What we do

 

The International Committee of the Red Cross (ICRC) works worldwide to provide humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and at the same time promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Mission of the Finance Division

 

The mission of the finance and administrative division is to enable the ICRC to strengthen its operational capacity and independence to deliver its mandate by innovative and sustainable financial management.  

The current financial architecture has been designed in the late nineties and has remarkably served the ICRC in its capacity to provide the stakeholder's community (donors and governance) with relevant, trustworthy financial information. Recent developments such as – but not exclusively, donors requirements, the needs to expand and diversify the funding basis by developing new products with a clear & transparent costs structure, the desire to enable financial interoperability with other partners (movement, third party), ability to develop visibility of “cost of doing business / cost of ownership” , greater necessity for transparency on cost structure, increased organisational design complexity with head office, shared service centre and operations and related cross charging, necessity to position the value proposition of the finance as a business partner/enabler, etc require the finance division to reconsider the design of the architecture of its financial system and related governance in order to ensure it remains relevant for the long term sustainability of the organization.

Therefore, finance is launching a project aimed at the review of the architecture of its financial system to enable the delivery of the institutional strategy and strengthen the long term financial sustainability and independence of the ICRC. 
 

Your Role

 

Reporting to the CFO (as the sponsor of the project), as the Financial Architecture Review project manager you will deliver the design and implementation of the overarching architecture of the financial of the ICRC including all components, related governance mechanisms, structures, and cost cross charging. You will ensure the delivery of the project mandate, organizes & orchestrates all activities related to the project. You will engage with various internal and external stakeholders to capture their needs and constraints in order to ensure the deliverable can meet most if not all. As the project manager you will be working in close collaboration with the finance transformation project manager and the finance management team to achieve the multiple deliverables over a time horizon of 2 – 3 years. The project is deemed as high risks and large impacts on the finance function.

Main Responsibilities

 

  • Review and benchmark the current financial architecture of the ICRC
  • Propose a financial architecture which enables financial resilience and operational independence & sustainability
  • Develop a products & services design with a clear and transparent costs structure to strengthen the funding attractiveness of the ICRC
  • Design architecture with related governance structures/costs mechanisms which allows for:
    • planning/budgeting/ forecasting of core and satellite activities
    • charging for services either to internal entities (internal service provider such as shared services, logistics, information systems, etc) or to external thirds parties such as movement partners (financial interoperability)
    • clear/transparent services cross charging mechanism to cost projects/products
    • bundling products into funding packages
    • flexible funding of ICRC activities
  • Develop a multiyear budgeting/financing model - including the related governance mechanisms - to enable funding the sustainable humanitarian impact activities aside from the classical ICRC activities
  • Engage with internal and external stakeholders to ensure the proposed architecture meet their expectations and needs
  • Ensure the proposed architecture meets to statutory and donor’s requirements
  • Identify the requested changes in the systems and solutions to deliver the project mandate.
     
Project Management

 

  • Deliver the project mandate with clear scope and organize related work as multiple streams with clearly defined expected benefits, deliverables, indicators of success, change management, risk management, work plans and associated budgeted costs.
  • Comply for the project management framework of the ICRC and the change methodology (PROSCI).
  • Manages interdependencies within the project and with other organization-wide initiatives, escalating issues, and risks to the Steering Committee and ensuring that mitigation actions are undertaken and effectively monitored.
  • Ensure that any changes in scope time or budget are validated by the Steering Committee.
Desired Profile and Skills

 

  • Proven experience in conceptual/planning work for understanding and designing complex financial architecture, related governance, and costs allocation mechanisms.
  • Exposure to industry sectors where products and services costing methodologies are used (target costing, ABC, etc.).
  • Past experience in financial architecture/systems design.
  • Excellent interpersonal skills and capacity for collaborative teamwork across disciplines.
  • Strong communication skills set to engage with donors on discussing and presenting the financial system and proposed changes.
  • Excellent conceptual and organizational skills, robust planning discipline.
  • Solid understanding of project management - demonstrated senior-contribution in financial design, cost allocation, analytics, reporting.
  • Certification in project management, e.g. Project Management Professional (PMP), PRINCE2 is an asset.
  • Availability to undertake field missions in places where ICRC operates to gain the best understanding of the operational reality as well as to engage with the users and managers of finance services.
Relationships

 

  • Seamless interaction with Heads of units and managers of associated projects 
  • Manage the project team members and external expertise
  • Ensure that the objectives are met 
  • Perform budget preparation & manpower planning 
  • Engages with staff in both field, SSC and HQ on the deliverables and their experience
General Duties

 

  • Understands the three components of the Red Cross/Red Crescent Movement.
  • Is aware of the division’s objectives and activities.
  • Member of the Finance Management Team.
  • Abides by the security rules at all times.
  • Respects and observe the staff regulations of the ICRC at Headquarters.
  • The employee may be asked to perform duties and task not covered in this job description as well as to provide support to other departments when necessary.
Additional information

 

  • Location:                          Geneva
  • Type of assignemnt:         Long Term Assignment
  • Working rate:                   100%
  • Estimated start date:        Q1 2020
  • Application deadline:    Sunday, 1 December 2019