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Head of Project for Movement Meetings

Requisition ID:  17294
Region:  Europe (HQ)
Contract type:  Open-ended contract

Reports to (role)

 

 

The Head of Project for Movement Meetings reports directly to the ICRC Co-Chair of the JOC, currently the Head of Division for Cooperation and Coordination within the Movement.

 

What we do - The Division for Cooperation and Coordination within the Movement

 

The Division for Cooperation and Coordination within the Movement is responsible for developing and implementing ICRC policy and action in the field of cooperation and coordination within the International Red Cross and Red Crescent Movement. The Division serves as a centre of expertise for the ICRC's operational and capacity building work with National Societies and the International Federation of Red Cross and Red Crescent Societies. 

The Division is responsible for coordinating the ICRC’s preparation, facilitation, participation and follow-up of the Movement’s Statutory Meetings. The Statutory Meetings function in two-year and four-year cycles and include the Council of Delegates and the International Conference of the Red Cross and Red Crescent Movement.  
 

Purpose

 

The Head of Project manages preparations and follow-up of the International Conference and Council of Delegates. These meetings are key platforms through which the ICRC secures support for its actions and advances its strategic objectives as well as those of the wider Movement. 

This is a fully transversal role requiring mobilization and coordination of efforts across divisions at headquarter and delegations and at all levels: from the technical level through to the Presidency. It is guided by the Statutory Meetings Steering Committee, with regular orientation and decisions by the Directorate and Assembly. Externally, the Head of Project works intensively with counterparts at the International Federation of Red Cross and Red Crescent Societies (IFRC), with the Standing Commission and with States (via their Permanent Missions in Geneva) and National Societies around the world. The smooth collaboration with these actors is essential to the role. 
 

Main responsibilities

 

Under the supervision and with the support of the ICRC co-Chair of the Statutory Meetings Joint Organising Committee (JOC), currently the Head of Division, Cooperation and Coordination in the Movement:
 

  • Develop, in close collaboration with senior management, the ICRC’s strategic objectives  for each meeting
  • Develop a 4-year action plan for the meetings cycle
  • Represent the ICRC and the Statutory Meetings file in engagements with Permanent Missions, National Societies, international organizations, and NGOs. 
  • Manage engagement opportunities that ensure visibility and timely communication of the meetings within and outside of the Movement
  • Advise and coach subject matter experts (‘file holders’) on all matters related to the Statutory Meetings, including the preparation of official documents (e.g. resolutions, reports), organizational matters and overall strategic and procedural advice. 
  • Manage the ICRC’s participation in the Joint Organizing Committee (JOC) for the meetings (ensuring progress of preparations and maintaining efficient working relations with the other members)
  • Coordinate the production, translation and dispatch of all official working documents for the meetings
  • Ensure strict adherence to the statutory rules, while devising and implementing innovations in the format and preparatory process of the meetings
  • Manage the ICRC budget and contribution to the joint budget for the meetings

Main responsibilities (continued)

  • Coordinate the ICRC’s participation in the Standing Commission
  • Deliver engagement and information sessions on the Statutory Meetings at the Regional Conferences of the IFRC
  • Manage a small team of staff carrying out administrative and logistical tasks related to the Statutory Meetings (between 1 – 4 direct reporting staff at any given time, including a full-time Associate, and additional temporary staff as required e.g. Advisor, Administrator, Assistant etc.).
  • Advice and assist colleagues in the preparation of other meetings with a major Movement dimension.
  • Provide advice, research and analysis on other Movement issues as required. 

Education and experience required

 

  • Minimum of 5 years experience working in the Red Cross Red Crescent Movement (ICRC, IFRC or a National Society). A mix of headquarters and field experience is an advantage.
  • Understanding of the mission and mandate of the ICRC and other components of the International Red Cross and Red Crescent Movement.
  • A university degree in a relevant field at master’s level (e.g. international law, policy, development etc.). 
  • Track record of working transversally, and of influencing and motivating colleagues working in other divisions/organisations.
  • Experience managing institutional projects and working on multilateral events.
  • Excellent listening and interpersonal skills, a strong network with excellent written and oral communication skills.
  • Fluent in written and spoken English. Additional languages, particularly French, Spanish or Arabic is an advantage. 

Desired profile and skills

 

  • Experience in the representation of an institution, including States and motivation to promote a strong ICRC working in a strong Movement.
  • Flexibility, ability to prioritize and capacity to deliver within tight deadlines and work in a high-pressure environment.
  • Good analytical skills, ability to synthesise and summarise information, and to communicate this clearly.
  • Strong initiative and ability to work well independently and as part of a team.
  • Excellent attention to detail and strong organizational skills.
  • Ability to exercise discretion, and be aware of institutional and individual sensitivities.

Additional information

 

  • Location:                        Geneva
  • Type of contract:            Open-ended
  • Starting date:                 ASAP
  • Activity rate:                   100%
  • Application deadline:  Monday,  24 May 2021

 

The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates. Only candidates under serious consideration will be contacted.