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Traineeship in the Accountability to Affected People Unit

Requisition ID:  18056
Region:  Europe (HQ)
Contract type:  Traineeship

What we do

 

The International Committee of the Red Cross (ICRC) works worldwide to provide humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and at the same time promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Purpose

 

The associate works within the Accountability to Affected People (AAP) unit. The unit’s role is based on the ICRC’s AAP framework and helps the ICRC adopt people centric approaches within its programmes. These efforts aim to enable ICRC to fulfil its commitment to being accountable to the people it serves on one hand, and to improve the relevance, timeliness and effectiveness of its actions in ways that are inclusive and impartial on the other hand. The associate supports this work by taking responsibility - under the guidance of the head of unit  - for the development and maintenance of lean and up-to-date planning and monitoring systems enabling the effective and timely delivery of all projects within the AAP unit.

Reports to (role)

 

Head of Accountability to Affected People unit

Accountabilities & Functional responsibilities

 

Project Management support

 

  • Help review and improve systems in relation to:

 

- Stakeholder management

- Workplans

- Deadlines and timelines

- Budget monitoring

- Risk management

- All other relevant project methodologies

 

  • Support the development of project plans to ensure they meet desired project management standards.
  • Monitor projects and budgets on a regular basis, documenting progress and quality, and flagging issues that need attention.
  • Support organisation of regular team meetings, and coordinate schedule of activities related to the project.
  • Schedule, prepare and document Working Group and Steering Group meetings together with the Head of Unit and workstream leads.
  • Assist in the planning and implementation of projects, helping to coordinate and manage project tasks and deliverables.

 

Accountabilities & Functional responsibilities

 

Documentation, reporting and administration
 

  • Document project progress to ensure alignment to all project goals and allow evidence based reporting.
  • Ensure maintenance and proper structure of online filing within Team Space.
  • Work with team members to analyze data and communicate results.
  • Prepare memos, status reports and other reports, conducting research as needed.
  • Conduct administrative duties, such as setting up meetings, drafting invoices and drawing estimates.
  • Performing other duties in an orderly and efficient manner.

 

Communication

 

  • Manage activities to foster an active community of practice, based on the team’s strategy in that respect, including maintaining and updating online pages such as the Jive platform and the team’s intranet page; convening webinars and virtual events to exchange experiences.
  • Propose and write stories for Jive, the intranet and other relevant medium.
  • Draft communication for project stakeholders concerning project details and deliverables.
  • Based on clear terms of reference, lead the organisation of the practitioner online conference.

Certifications / Education required

 

  • Bachelor’s degree in business or public administration or related course, or master’s degree with relevant project management certification (IPMA, PMP, six sigma, Agile, etc…) and experience.
  • Computer proficiency (MS office), familiarity with project management and productivity tools (e.g. Gantt charts, Kaban, online collaboration tools, e.g. Asana, MURAL).
  • Fluent in English. Additional languages such as French, Spanish, Arabic an asset.

Professional Experience required

 

  • Good project management skills, including resource and time management ability.
  • Excellent problem-solving and independent decision-making skills.
  • Experience with productivity and communication tools.
  • Strong written and oral communication skills
  • Creative, flexible, dynamic, empathetic, solution-oriented, and innovative
  • Employs a growth mindset and is dedicated to enabling learning for others
  • Lateral thinker, capable of listening to other people’s points of view, and understanding and integrating multiple internal and external perspectives
  • Strong attention to detail, diligent, and able to meet tight deadlines and work under pressure
  • Able to complete tasks and responsibilities independently with limited or no supervision at all
  • Possess strong team spirit and enjoys working in teams composed of people from different fields and backgrounds
  • Dedicated to the mission of the ICRC and in putting affected people at the centre of its humanitarian work

Additional information

 

  • Location: Geneva
  • Type of contract: Traineeship
  • Lenght of assignment: 12 months
  • Relocation: Not provided for traineeships
  • Visa/permit: legitimacy card provided
  • Gross monthly salary: 3567 CHF
  • Estimated start date: 15/01/2021
  • Application deadline: 31/10/2021
  • Application documents required: diplomas, work certificates, scan color of passport - please upload it on your profile

 

The ICRC values diversity and is committed to create an inclusive working environment. We welcome application from all qualified candidates.