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WHAT WE DO

Through our network of record managers, information-management specialists, and assistants and information-management officers, we advise delegations and headquarters on information management and information security, including the use of approved applications, as well as on documentation and archival procedures.

We facilitate information-sharing to ensure continuity in our actions and bolster our relations with others. We help develop and promote knowledge to enhance policy and decision-making with a view to better serving the needs of people affected by conflict and other situations of violence.

We also make sure that we acquire, organize and preserve the information required to build our institutional memory. We guarantee that our historical paper and audiovisual archives and library collections are accessible both physically and online, and that they are promoted and showcased. 

In addition, we manage individual archives pertaining to detainees, missing people and other beneficiaries of our protection work, providing a range of services such as issuing certificates of detention.

Watch our videos:

Executive assistants and information-management officers working for the ICRC - video

The ICRC audiovisual archives portal - video

WHAT WE LOOK FOR

For positions at the HQ, you have:

  • Very good command of English and French.
  • University degree, specialized diploma in information management, information security, archival science, librarianship or an equivalent qualification
  • A minimum of three years of professional experience in this field
  • Experience of working in international contexts and/or for a humanitarian organization is an added benefit
  • Proficient in the use of IT Office and information management tools
  • Commitment to the ICRC's humanitarian mandate
  • Excellent communication skills

 

For positions in the field, you are:

  • able to work under pressure in a potentially dangerous environment;
  • an excellent team leader, with a high level of intercultural understanding;
  • highly organized, able to prioritize a complex workload and work autonomously as needed;
  • equipped with a hands-on approach to project management;
  • able to work in a cross-cutting manner with a diverse team;
  • prepared to accept unaccompanied postings (i.e. no spouse, partner, children or dependents) for the first two assignments (minimum 12 months each);
  • and you have a valid driving license for manual transmission vehicles.

WHAT WE OFFER

By joining our organization, you will have an opportunity to practise your profession in stimulating, complex and sometimes challenging environments, where your work can really make a difference. 

You will work with colleagues from various fields of expertise in a cross-cutting manner to help victims of conflict and other situations of violence. You will be dealing with humanitarian situations that require experience, resourcefulness and innovation in order to achieve the best possible impact, often with limited resources.

You will work for the oldest major international humanitarian organization in the world, adding to your sense of achievement in alleviating the suffering of people and communities and giving you the chance to promote humanitarian values in these turbulent times.

You will benefit from a competitive employment package, including different possibilities for career and personal development. You will take part in an onboarding course and follow continuous training, in order to build your career within the ICRC and beyond.

THE PROFILES SOUGHT IN ARCHIVES AND INFORMATION MANAGEMENT

Please note that all positions are not continually open

EXECUTIVE ASSISTANT AND INFORMATION-MANAGEMENT OFFICER

(Executive) assistants and information-management officers provide the necessary administrative support to ensure the smooth-running of an operational delegation (field) or department (headquarters), using their expertise in the areas of organization and information management and their command of computer tools.They oversee information management and ensure that information is properly shared and preserved, making use of ICRC tools.

INFORMATION MANAGEMENT COORDINATOR

Information management coordinators are responsible for and coordinate information management at a delegation level. They ensure that the delegation manages its information efficiently, organizing it properly and using the right procedures and tools, in accordance with relevant ICRC guidelines and practices.

They act as change-enablers regarding all information-management guidelines, processes and tools, ensuring that they are known and implemented efficiently.

LIBRARIAN

Librarians compile, organize, enrich, evaluate and maintain collections of published and unpublished material. They also contribute to preserving, promoting and showcasing them.

The collections are digitized and published online to reach a large audience comprising ICRC staff, academic, governmental and international circles specializing in IHL or the ICRC, the beneficiaries of ICRC action, members of the International Red Cross and Red Crescent Movement and the media.

ARCHIVIST

Archivists are responsible for acquiring, managing, preserving and providing access to the ICRC’s archives. They work to promote and showcase them. They ensure the continuity of the organization’s institutional memory and guarantee that documents maintain their administrative, legal and historical value. They provide additional support, such as briefings and chronological notes on the ICRC’s collections, to improve the organization’s understanding of different contexts and business consistency in its operations. They encourage staff and researchers to take a step back and reflect on past actions in order to learn from them.

 

 

 

 

EXECUTIVE ASSISTANT AND INFORMATION-MANAGEMENT OFFICER

(Executive) assistants and information-management officers provide the necessary administrative support to ensure the smooth-running of an operational delegation (field) or department (headquarters), using their expertise in the areas of organization and information management and their command of computer tools.They oversee information management and ensure that information is properly shared and preserved, making use of ICRC tools.

 

 

 

 

 

INFORMATION MANAGEMENT COORDINATOR

Information management coordinators are responsible for and coordinate information management at a delegation level. They ensure that the delegation manages its information efficiently, organizing it properly and using the right procedures and tools, in accordance with relevant ICRC guidelines and practices. They act as change-enablers regarding all information-management guidelines, processes and tools, ensuring that they are known and implemented efficiently.

 

 

 

 

 

LIBRARIAN

Librarians compile, organize, enrich, evaluate and maintain collections of published and unpublished material. They also contribute to preserving, promoting and showcasing them. The collections are digitized and published online to reach a large audience comprising ICRC staff, academic, governmental and international circles specializing in IHL or the ICRC, the beneficiaries of ICRC action, members of the International Red Cross and Red Crescent Movement and the media.

 

 

 

 

 

ARCHIVIST

Archivists are responsible for acquiring, managing, preserving and providing access to the ICRC’s archives. They work to promote and showcase them. They ensure the continuity of the organization’s institutional memory and guarantee that documents maintain their administrative, legal and historical value. They provide additional support, such as briefings and chronological notes on the ICRC’s collections, to improve the organization’s understanding of different contexts and business consistency in its operations. They encourage staff and researchers to take a step back and reflect on past actions in order to learn from them.