What we do

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Purpose

The Payroll Team in GSS HRSS is a member of the Payroll Unit spread over the MSSC and Geneva premises. The unit processes the payroll activities of employees under GVA contract. The Payroll Team in GSS HRSS is mainly responsible for checking and adjusting the salary calculations for the field employees and ensuring the accuracy of the mission allowance paid to seconded National Society staff.

The Payroll Specialist is responsible for processing the payroll accurately, according to the rules and regulations of the ICRC, in a timely manner for employees assigned to the field. They ensure consistency of their service delivery in line with the defined service level agreement and in accordance with ICRC policies and Swiss Labour laws.

Accountabilities & functional responsibilities

Payroll

• Manages workflow to ensure that all payroll transactions (pre- and post-closing) are processed correctly and on time, in compliance with the Swiss legislation on social security
• Prepares staff monthly payroll along the lifecycle changes of the staff members (hiring, rehiring, holidays, sicknesses, benefits, end of service, change in contract, change of compensation), including retroactive management and calculations of the concerned files
• Does and computes all the calculations and related checks based on the reports emanating from the systems in place
• Process payroll-related transactions correctly and on time in the system including (but not limited to) mobility-related benefits, teleworking allowance, overtime, daily allowance for civilist, apprentice allowance and seniority bonus of employees under Geneva contract (Headquarters and Mobile)
• Sends out negative balance reminder to inactive employees
• Apply monthly controls in compliance with the payroll planning calendar
• Facilitate the payroll output and its social contributions statements, the financial statements like reconciliations, according to their timeframes
• Contribute to the quality control of the payroll by controlling with high level of attention the payslips of the portfolio under his/her responsibilities
• Identify and documents the exception cases and escalates them when not already identified
• Check payroll data accuracy against the supporting documents in My HR file
• Provides salary documents upon employee request
• Prepares and sends bank domiciliation certificates for employees under Geneva contract
• Provides support and handles payroll related requests of his/her portfolio

Additional Duties

Quality Assurance

• Develops and keep documents and processes up to date, adapts payroll processes following changes in legislation or internal regulations and guidelines
• Develops and update quality control mechanisms necessary
• Participates in internal and external audits
• Uphold Data Protection and Data Privacy laws in contexts where ICRC operates as well as internal ICRC Data Protection regulations
• Provides support and guidance to other HR Administration teams in relation to Payroll processes, providing inputs for process improvements

OTHERS

• Follows up on all work-related messages and correspondence with the relevant contacts and departments
• Takes responsibility for their own professional learning and development
• Participate in projects, as necessary
• If necessary and upon request, provide ad hoc administrative tasks for the unit or department
• Being proactive with continuous improvement propositions for the team’s management processes

Our values

• At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.

People management responsibilities

No

Scope & impact

• Geographical remit: organization-wide.
• Provides services to employees under Geneva contract.

Relationships

• Internally, interacts with employees, fellow members of the HR administration team at the GSS HRSS, HR Administration Specialists at headquarters, Business Process Owners, HR Managers, Talent Managers, HR Service Providers, and Finance unit
• Externally, may interact with external suppliers and service providers

Certifications / Education required

• University degree or equivalent experience.
• HR certification an asset.
• Good command of English.
• Computer proficiency, including Microsoft Excel and working knowledge of HR information systems.

Professional experience required

• At least 3 years’ experience working within Payroll Administration with knowledge of administrative aspects related to contractual obligations
• Excellent verbal and written communication skills in English, good conduct of French an asset
• Excellent computer literacy (Excel, Word)
• Excellent analytical and critical thinking skills, able to multitask in a fast-paced environment
• Must be open to work onsite in Makati City, Philippines
• Experience using and knowledge of HR Information systems, in particular Strategic and/or Success Factors (SAP) considered an asset

Call for interest

If this sounds like a good fit for you, kindly apply through the Apply now button below and attach a copy of your updated and comprehensive resume along with your motivation letter.
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Deadline of Application: 22 May 2026
Target Start Date: Immediately
Office Address: 32/F BDO Life Megaplaza, 358 Sen. Gil Puyat Ave., Makati City, Philippines
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Only shortlisted candidates will be notified.
This vacancy is open for Philippine residents only.