What we do

Since 1863, the International Committee of the Red Cross (ICRC) has worked to preserve human dignity and relieve suffering caused by war and armed violence.

In collaboration with our Red Cross and Red Crescent partners around the world, we do everything we can to deliver life-saving aid, reconnect families and locate missing people – helping those who need it most, regardless of who they are and what side of the front line they are on.

We engage with authorities and armed forces on all sides, often confidentially, pressing for access to detainees to improve their living conditions and urging compliance with international humanitarian law to protect non-combatants, including from digital threats.

Purpose

The administrative assistant provides secretarial, administrative, logistic and finance support within the Primary Health Care (PHC) and Physical Rehabilitation (PRP) departments in the Gaza sub-delegation. The administrative assistant provides his/her support at a rate of 50% per each department mentioned above. 

Accountabilities & functional responsibilities

Information management responsibilities 

• Structure the information management for PHC and PRP departments: systematic filing, scanning, archiving, onboarding newcomers on IM tools & archiving responsibilities.
• Keeps PHC and PRP folders in Team Space in order. Updates specific lists and tables on regular basis and maintains a good filing system in the TS, following countrywide and health department consistency.
• support in ensuring that the PHC and PRP documents are properly named, filed and published on team space (TS).
• Drafts, edits, proofreads and finalizes correspondence, internal presentations, meeting minutes and other documents, shares information with head of program.
• Applies information-management instruction and ensure compliance with procedures.
• Contributes to producing tools adapted to the PHC and PRP department’s needs.
• Carries out secretarial tasks such as making photocopies, destroying documents, and managing stationary stocks (order office supplies), archives.
• Collects production & consumption needs for publications and promotional items, ensure delivery of those items to Sub-delegations.

Administrative responsibilities

• Supports implementation of projects and programs with administrative task.
• May be asked to interpret during meetings.
• Supports on translation and proofreading from one or more languages into English or Arabic and/or edits in mother tongue a wide range of ICRC texts including PAs, within agreed deadlines, ensuring high quality and appropriate terminology upon request by the PHC or PRP departments.
• Administers the status and validity of PAs, partnerships agreement, Due Diligence Documents and other official documents
• Is in charge of regular reporting weekly/monthly to PHC and PRP head of departments.
• Supports implementation Project and Activity Management (PAM) procedures related to the PHC and PRP departments and follows / supports its use within the teams.
• Prepares for meetings and trainings by setting up rooms and materials, including management of participants (per diems, lodge, travel), technical set-up for conference calls, presentations, and video conferences.
• Coordinates and follows weekly/biweekly/monthly operational reports.
• Updates the external and internal and contacts telephone list on regular bases.
• Ensures that PHC and PRP teams follow ICRC administrative procedures.
• Support PHC and PRP team to combine, provide and verify the list of MPCA beneficiaries to Ecosec
• Contributes to the Geographical Information management system (GIS)/Health activities’ mapping.
• contributes actively to the daily organization of the office.
• contributes to the protection and security of individuals’ personal data.
• provides analytics on activities for external reporting.
• support in training the PHC and PRP colleagues on data platforms (Pearl, MAD-DHIS2, Open MRS, excel data collection, Sheatty platform…)

Financial management responsibilities 

• Verifies and prepares the incentive-related documents, coordinates with JER Admin Assistant, seeks validation from the Coordination, and submits the documents to the finance department – in line with the INCENTIVE SOP
• Supports PHC and PRP teams with the PFR budget development.
• Answers to the team questions related to budget and finances. (in coordination with JER Admin Assistant)
• Ensures respect for financial procedures and guidelines.
• Supports PHC and PRP teams in the preparation/ tracking and reconciliation of Donation Certificates and acts as a Focal Point for the pending/ missing DCs. Is in charge of following this file and proposing actions in case of problems or delays.
• Ensure completeness and the accuracy of the DT process through follow up of Distribution Tracking Portal (DTP).

Logistic support responsibilities

• Supports logistic tasks for non-medical items (forecasting, procurement, delivery…)
• Understands, follows up and collaborates with JER Health admin assistant for CDP/MOP/RMM and forecast
• Supports the PHC and PRP field officers for non-medical forecast. The PHC and PRP Field officers collect the demand from the field while the Admin Assistant supports with the compilation of the list.
• Develops the necessary tools to simplify the planning, forecasting & requesting.
• Updates the list, codes & dates based on the demand, standardization & local market availability.
• Updates the RMM/MOP file based on compiled health demand respecting the deadlines.
• Follows up with purchase department the procurement process and conduct the inspection of samples and select what is matching the required specifications.
• Shares the final compiled forecast with the teams in a spreadsheet form for each facility and month to be used for submitting the SRs.
• Highlights any additional demand/changes to the PHC Delegate and PRP Manager

Relationships

• Internally, interacts mainly with all PHC and PRP staff members, frequently with other health colleagues and different departments: Logistics, Information Management, Finance, and administration-related staff.
• Externally, interacts with the health interlocutors upon request from the PHC and PRP head of departments.

Education and Professional Experience Required

• University degree in health management, business administration, or any related area.
• Excellent command of English and Arabic; other languages an asset.
• Computer skills, including Microsoft Office suite, SharePoint, IBM Lotus Notes, Electronic health record systems.
• Five years’ experience in a secretarial accounting/finance position, preferably within the ICRC.
• Experience working in humanitarian field an asset.

Additional information

• Type of role: National staff
• Working rate: full-time (100%)
• Starting date: July 2026
• Location: Gaza Strip
• Job level: B1
• Length of assignment: 6 months fixed-term contract (renewable)
• Application deadline: 20/06/2026
• This vacancy announcement may close before the deadline once an adequate number of applications has been reached. Interested candidates are encouraged to apply as early as possible.

Our values

• At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.

Scope & impact

• Geographical remit: delegation-level (field) or headquarters.
• Financial remit: prepares and follows up on invoices (for meetings, etc.).